Careers

Chief Financial Officer – Toora Women Inc

5 September 2023

Organisation: Toora Women Inc

Description

Position:                              Chief Financial Officer

Location:                             Toora Weston Office

Reporting to:                     Chief Executive Officer

Classification:                   Individual Agreement

Appointment Type:        Full time (38 hours per week)

Salary:                                  $120,000 – $150,000 (plus superannuation + NFP tax benefits)

PRACTICE FRAMEWORK:

Toora Women Inc. supports women with complex issues who have experienced past or present traumas such as:

  • The impact of their own or another’s drug and alcohol use
  • Domestic, family and sexual violence
  • Mental health issues
  • Homelessness or needing support to stay out of the homelessness system; and / or
  • ACT corrections or needing support to stay out of the system.

Our current AOD health treatment, domestic violence and homelessness programs range across variety of settings such as outreach support, day program and counselling along with crisis, transitional and head tenancy accommodation, allowing Toora to provide a wrap-around trauma-informed care model, in an integrated service system. We deliver these complex services within human rights and gendered framework.

SUMMARY OF BROAD PURPOSE OF THE POSITION:

The primary purpose of the Chief Financial Officer (CFO) is to provide pro-active strategic stewardship of Toora Women Inc.’s funds and lead the operations of some of our corporate team functions including Finance operations, Governance and Risk and Marketing and Communications.

The CFO is to continuously improve business and administration processes to maximise revenue generation and retention, cost efficiency and growth across all Toora services, as well as performance of the corporate functions of Toora to ensure high level service provision to clients and Toora service delivery teams.

The CFO is accountable for the finance and accounting operations of the organisation, to include the production of monthly financial reports, maintenance of adequate systems of accounting records and a comprehensive set of internal controls and budgets designed to mitigate risk, enhance the accuracy of the organisations reported financial results and ensure that the reported results comply with generally accepted accounting principles.  The position involves supervision of finance staff who are responsible for payroll, cash, grant accounting, rent management, reconciliations, as well as completion of journal entries and construction of the general ledger.

A DAY IN THE LIFE

On a daily basis, you will be responsible for overseeing the whole finance and accounting operation of the organisation. This includes cash management functions and accounts payable and receivable, rent management, cash disbursements, payroll, donation and bank reconciliation functions.  You will lead and manage the finance staff, monitor internal controls, ensure compliance with financial and statutory requirements, provide accurate and comprehensive financial reports to the CEO, Finance sub-committee, Board and service Directors.   You will lead, coach and develop your team members in the performance of their duties, including creating and fostering a positive and cohesive team culture. You will demonstrate collaborative leadership qualities and as a member of the Toora leadership team, champion organisation-wide initiatives to frontline workers.

DELIVERABLES

Strategic

  • Contribute to the leadership, strategy, priorities and overall running of Toora Women Inc., delivering the business and risk management plans of the organisation
  • Contribute to overall workforce planning including recruitment and retention, succession planning, professional development and emerging business opportunities.
  • Contribute to analysis of data, strategy, competitive landscape and industry trends at quarterly off-site meetings.
  • Formulate and initiate extensive projects or programs which impact on the organisation’s goals and objectives
  • Provide specialised professional and/administrative advice on financial matters within the organisation and/or externally such as government policy. Represent and advocate the organisation’s position in a professional or specialist context including on relevant external committees, forums or working parties, as required.

Accounting Duties

 Budgeting

  • Develop annual and 3-year (or as required) budgets and financial forecasts for Toora based on research and data reports.
  • Review all financial plans and budgets regularly to look for cost reduction opportunities.
  • Prepare analysis of actual results compared to budget, ensure that Toora services operate within the approved Board budget. Communicating material variances to budget to the corporate team
  • Manage cash flow by tracking transactions and regularly reviewing internal reports

Reporting

  • Meet all financial reporting requirements including fortnightly, monthly and year-end financial accounts, balance sheets, profit & loss, cash flow reports, budgets, budget-to-actuals and financial projections.
  • Monitor and advise on TWI’s financial position ensuring early warning and adequate explanations of budget variances.
  • Ensure reporting information required for distribution to the Board is prepared and made available to the Directors, ED, Treasurer and Finance sub-committee in a timely manner.
  • Liaise with the Treasurer to prepare a written annual report for the Board and present the summarised findings of the report at the AGM.

Employment

  • Oversee all payroll activities, ensuring compliance with the MEA and other legislative requirements.
  • Oversee the efficient administration of recruitment and selection processes including preparation of employment contracts and documentation.

Asset management

  • Maintain adequate insurance policies.
  • Oversee the maintenance of an effective asset recording system
  • Oversee the equipment replacement schedules.

Compliance

  • Ensure all TWI services meet their statutory and funding reporting obligations.
  • Ensure compliance with fringe benefits tax, GST, Industrial Relations and all other statutory requirements

Technology

  • Lead and coordinate the installation and roll out of appropriate financial software, as required

Ensure a robust and appropriate system for security and data recovery protocols for financial software.

Continuous Quality Improvement

  • Provide high level advice and financial improvement solutions to the Executive Director
  • In conjunction with the ED and as requested, provide advice to the Board on the development and enhancement of TWI and related financial activities
  • Suggest updates and improvements/streamlining for accounting systems, including payroll and invoicing
  • Coordinate and prepare for the annual financial audit
  • Draft and review financial policy and procedures to ensure compliance with relevant accounting frameworks, legislation and best practice.

 Financial Risk Management

  • Establish and execute internal controls over the organisation’s accounting and financial procedures.
  • Create and monitor systems to prevent errors in data collection and calculations.
  • Regularly review all financial contracts, financing agreements and insurance policies.
  • Conduct in-depth financial analysis and provide expert financial perspective and opinions.
  • Identify variables with the potential to affect the organisations bottom line and predict the ways in which those variables will affect TWI financially.
  • Keep the Board up-to-date on the progress and resolution of any legal or tax developments that have bearing on the organisation’s financial wellbeing.

 Rent Management

  • Oversee financial management of rental properties, supporting finance early intervention of client arrears.
  • Ensure rent reports and client letters are sent out on time.
  • Monitor rent arrears report on a fortnightly basis and take action
  • Conduct and report on cost analysis of rent and property management, as required.
  • Provide a summary rent account report to the Finance sub-committee and Board on a monthly basis

 Philanthropy, Grants and Public Relations

  • Assist in the identification and development of grant applications and submissions for Government and non-Government grants/funding.

 Team Management

  • Maintain a comprehensive and well executed performance management system incorporating elements such as induction, regular one-on-one supervision, performance appraisals and processes to manage underperformance. It may incorporate job design, recruitment and selection, training and development, conflict resolution, disciplinary procedures and counselling, career planning.
  • Provide regular line supervision, debriefing, coaching and monitoring of work performance of designated staff. Review monthly staff performance against agreed objectives and develop strategies for continuous improvement.
  • Directly manage the activities of all finance staff and ensure all activities are completed to required standards and within agree timeframes

 Professional Practice, Professional Development and Performance Management

  • Investigate and promote contemporary best practice approaches to financial management.
  • Engage in professional development activities (e.g. organisational training/workshops)
  • Attend professional (external) supervision
  • Attend to regular meetings with the CEO and accept direction
  • Participate in performance management/appraisal activities as determined by the organisation.

 Effective Relationships

  • Participate in internal and external meetings as
  • Maintain effective, positive relationships with all relevant stakeholders.
  • Manage the relationship with the Capital Health Network and Directorates of Community Services and Health (and other philanthropy/funding bodies) on TWI’s contract performance.
  • In conjunction with the CEO, report to the Directorates as required under any Service Agreements entered into by the organisation.
  • Manage the contractual relationships with other organisations that may arise from time to time in conjunction with the CEO.

 QUALIFICATIONS

 Essential Qualifications

  • Relevant tertiary qualification. At a minimum a Bachelor degree in Accounting, Finance, Business or other relevant field
  • Business Administration / Management of Leadership
  • Membership of professional and industry association eg CAANZ or CPA.

 Essential Experience

  • At least 10 years accounting experience with a minimum of 3 to 5 years of supervisory experience.
  • Demonstrated leadership experience
  • Skills in budgeting, grants accounting, receivables, financial statement preparation, tax preparation, rent management and audit support
  • Demonstrated working knowledge of accounting systems and not-for-profit accounting practices
  • Ability to manage staff effectively
  • Demonstrated ability to perform complex and highly analytic special projects or assignments
  • Demonstrated ability to develop and manage external relationships
  • Excellent oral and written communication skills

 Personal Qualities and Behavioural traits

  • Communicate with influence in a positive, proactive, constructive responsible and respectful manner to inspire and empower others.
  • Communicate showing an awareness the impact of communication style on the receiver, adapting personal style to audience.
  • Be committed to our mission of Safety, Respect and Choice for Women.
  • Be flexible and responsive to the changing environments
  • Be committed to providing quality financial services and support that represent leadership and innovation

 Last date of application: Friday, 22 September 2023

Contact

For any queries please contact Katie Hancock [email protected]

More information
Skip to content Skip to content